Shadow IT Discovery & Governance

Monitor network, identify unapproved tools, assess risk, notify owners, suggest alternatives

Shadow IT—unapproved cloud tools and SaaS applications—poses significant security and compliance risks while creating redundant costs. This agentic workflow continuously monitors network traffic to detect unapproved tools, identifies which users and departments are using them, assesses security and compliance risk for each discovery, notifies department heads with recommended approved alternatives, tracks adoption of sanctioned tools, and updates governance policies based on findings. By bringing shadow IT into the light without heavy-handed enforcement, this approach balances employee productivity needs with organizational security requirements. Enterprises implementing shadow IT discovery achieve 80% reduction in shadow IT risk while consolidating to approved tools and reducing software waste, with typical ROI of 6-10x through combined risk mitigation and cost savings. This is particularly critical for regulated industries—including financial services, healthcare, legal services, government agencies, and insurance—where unauthorized data processing or storage in unapproved cloud services can result in compliance violations, data breaches, and significant regulatory penalties.