Specgen
Specgen automates responses to public and private tenders while maintaining 100% confidentiality and data sovereignty. The platform extracts key requirements from tender documents, generates technical proposals and compliance responses directly in Word and Excel templates, and analyzes bids against evaluation criteria before submission. Designed for bidders and procurement teams, it reduces tender response time by 75% while ensuring complete requirement coverage.
Specgen is an AI platform that automates responses to public and private tenders for bidders and procurement teams, reducing response time by 75% while ensuring 100% requirement coverage. The tool ingests tender documents in multiple formats (PDF, Word, PowerPoint, Excel) and automatically extracts key information—customer details, lots, eligibility criteria, evaluation metrics, and required documents—to accelerate Go/No-Go decisions. Its core capabilities include intelligent requirements detection that structures all tender demands, SmartDoc for auto-generating technical proposals directly into Word templates, and SmartExcel for populating compliance questionnaires and CSR responses in Excel files, all drawing from a user-defined knowledge base of internal content (reports, presentations, certificates, financials). Before submission, BidMatching performs compliance analysis by scoring the bid against each tender criterion and flagging inconsistencies or ambiguities, enabling teams to strengthen weak areas and request clarifications. The platform operates in cloud mode (hosted on secure French servers) or on-premises deployment, with both options maintaining complete data sovereignty and confidentiality—a critical requirement for sensitive government and enterprise tenders. Specgen supports English, French, Spanish, Italian, and German, and is trusted by organizations including IN Groupe, ITER Organization, and Woodside Energy.
The provider explicitly states no retraining is performed on client data and no public AI is used. Data is processed exc
No training on user data means no opt-out is necessary.
Low risk across data training, licensing, and sharing dimensions.
The provider explicitly states no retraining is performed on client data and no public AI is used. Data is processed exclusively for service provision.
“No public AI is used. No retraining is performed on Client data.”
The client retains ownership of imported data and AI outputs. The license is narrowly scoped to service provision only, with explicit restrictions on third-party AI training.
“The Imported Data and AI Outputs remain the property of the Client.”
Data is processed by certified third-party infrastructure providers. While Specgen relies on these providers, there's no explicit prohibition on data sharing with them, creating moderate risk.
“Specgen relies on certified infrastructure providers.”
Data retention policy is moderate. Client has 30 days post-termination to request data restitution, after which data is permanently deleted. This is reasonable but the 30-day window is relatively short.
“Upon contract termination: The Client has 30 days to request data restitution; After this period, data will be permanently deleted.”
Clear IP ownership: Specgen retains platform/algorithms/models; Client retains imported data and AI outputs. This is favorable for enterprise shadow AI risk mitigation.
“The Imported Data and AI Outputs remain the property of the Client.”
References GDPR compliance and Data Processing Agreement in appendices, but no explicit mention of SOC2, HIPAA, or ISO certifications. Compliance is partial.
“Appendices: GDPR Policy, Data Processing Agreement (DPA)”
Track and measure your AI tools with Olakai's observability platform.
Explore Olakai