Reclaim.ai is a smart scheduling tool that helps users automatically manage their calendars by prioritizing tasks and optimizing time for productivity and personal commitments.
Reclaim.ai is an AI-powered scheduling app for Google Calendar and Outlook that automatically optimizes calendars by finding the best times for focus work, meetings, tasks, habits, and breaks, reclaiming up to 40% of the workweek for productivity.[2][9] Key features include smart time blocking that adapts to shifting priorities, auto-scheduling of recurring 1:1s and team meetings with best-time detection for all attendees, task integrations with tools like Asana, Jira, ClickUp, Linear, Todoist, and Slack, flexible buffers between events, no-meeting days, and analytics for tracking time usage and team workloads.[1][2][4][5]
It is ideal for project managers, remote teams, busy professionals, and anyone juggling high-priority tasks with personal routines, enabling seamless management of deadlines, deep work sessions, and collaborative syncs without manual reshuffling.[1][3][7] What sets Reclaim.ai apart is its dynamic AI that auto-reschedules events around conflicts like PTO or urgent tasks, defends tentative slots until deadlines approach, and syncs availability across multiple calendars with priority-based smart links, outperforming static tools by keeping schedules flexible yet controlled.[2][4][5][6]
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Reclaim explicitly prohibits using personal data to train generative AI models without separate, explicit prior consent.
No training on user data means no opt-out is necessary.
Low risk across data training, licensing, and sharing dimensions.
Reclaim explicitly prohibits using personal data to train generative AI models without separate, explicit prior consent. The policy clearly states they will not authorize third-party service providers to use calendar or app data for AI training unless users opt in.
“[Privacy] "We will not use and will not authorize any of our third-party service providers to use your Personal Data (including your Calendar Data or App Data) to train any large language or other generative AI models unless we have separately and explicitly obtained your prior consent"”
The service is designed to manage calendars and does not claim broad licensing rights over user-generated content. Users retain ownership of their calendar data and app data, with Reclaim's license limited to providing the service itself.
“[Privacy] "Calendar Data or App Data would never be shared with our affiliates" and [ToS] "the foregoing does not apply to your own User Content that you legally upload to the Service"”
Reclaim shares data with vendors and service providers under DPAs, and publishes a sub-processor list. However, the policy mentions sharing with 'affiliates' and in business transfers with limited restrictions, and some data (like aggregated/anonymized data) may be used more broadly. Calendar data specifically is protected from affiliate sharing.
“[Privacy] "we may share Personal Data with vendors and service providers...Pursuant to our instructions, these parties will access, process or store Personal Data...You can see a complete list of sub-processors on our Sub-processor page" and "Calendar Data or App Data would never be shared with our affiliates"”
Retention periods are vague ('as long as reasonably necessary') without specific timelines. However, Reclaim offers a self-service delete capability for account and associated data. Backup retention and data lifecycle details are not explicitly documented.
“[Privacy] "We keep Personal Data for as long as reasonably necessary for the purposes described in this Privacy Policy, while we have a business need to do so, or as required by law" and "Reclaim proudly offers a self-service delete capability which enables you to remove your account and all associated Personal Data"”
Users retain ownership of their calendar data and app data. Reclaim does not claim any license or ownership rights over user-generated content or outputs. The service is designed to help manage user calendars, not create licensable IP.
“[Privacy] "Calendar Data or App Data would only be shared with other users if you specifically direct us to share such Personal Data through the Service" and [ToS] "the foregoing does not apply to your own User Content that you legally upload to the Service"”
Reclaim certifies compliance with EU-U.S. Data Privacy Framework and Swiss-U.S. DPF, and references Standard Contractual Clauses. However, no SOC 2 Type II, ISO 27001, or HIPAA certifications are mentioned. A security page and trust center are referenced but specific certifications are not detailed.
“[Privacy] "Reclaim has certified to the U.S. Department of Commerce that it adheres to the EU-U.S. Data Privacy Framework Principles" and "Reclaim uses Standard Contractual Clauses approved by the European Commission...A copy of our Data Processing Addendum can be found at: https://reclaim.ai/dpa"”
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