Meeting.ai
Meeting.ai is an AI-powered meeting assistant that transcribes discussions, summarizes key points, and tracks action items, enhancing productivity and collaboration in teams.
Meeting.ai is an AI-powered meeting assistant that transforms discussions into actionable summaries and interactive visual mind maps, boosting team productivity by automating note-taking and insight sharing. It offers real-time transcription in over 30 languages, including English, Spanish, and Japanese, with voice match technology for automatic speaker identification after initial labeling, alongside seamless integrations with Zoom, Google Meet, and Microsoft Teams for both online and in-person meetings. The tool also handles uploaded files like voice notes or videos, generating shareable visual notes and summaries with a single click to facilitate quick reviews and collaboration. Ideal for remote teams, project managers, and executives in fast-paced environments, it supports use cases from strategy sessions to client calls by capturing key points, decisions, and context without manual effort. What sets Meeting.ai apart is its emphasis on visual mind maps for intuitive comprehension, hosted in certified secure data centers pursuing ISO 27001, SOC 2 Type 2, and GDPR compliance, ensuring privacy and reliability beyond standard transcription tools.[4]
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The documents do not explicitly state whether user data is used to train AI models. While the Privacy Policy mentions pr
The documents do not explicitly state whether user data is used to train AI models. While the Privacy Policy mentions pr
High risk across multiple dimensions. Only use with public, non-sensitive data.
The documents do not explicitly state whether user data is used to train AI models. While the Privacy Policy mentions processing data to 'evaluate and improve our Services' and 'identify usage trends,' there is no clear statement prohibiting AI training on user content, nor is there an explicit opt-out mechanism for training purposes.
“[Privacy] 'To evaluate and improve our Services, products, marketing, and your experience. We may process your information when we believe it is necessary to identify usage trends, determine the effectiveness of our promotional campaigns, and to evaluate and improve our Services, products, marketing, and your experience.'”
The Terms of Service grant Meeting.ai an extremely broad license over user contributions. The 'Contribution License' section explicitly states the company receives 'an unrestricted, unlimited, irrevocable, perpetual, non-exclusive, transferable, royalty-free, fully-paid, worldwide right' to use content for 'any purpose, commercial, advertising, or otherwise' and to create derivative works and sublicense.
“[ToS] 'you automatically grant...to us an unrestricted, unlimited, irrevocable, perpetual, non-exclusive, transferable, royalty-free, fully-paid, worldwide right, and license to host, use, copy, reproduce, disclose, sell, resell, publish, broadcast, retitle, archive, store, cache, publicly perform, publicly display, reformat, translate, transmit, excerpt (in whole or in part), and distribute such Contributions...for any purpose, commercial, advertising, or otherwise'”
The Privacy Policy mentions sharing data in 'Business Transfers' and references third-party payment processors (Stripe, Xendit) with links to their privacy policies. However, the documents lack comprehensive detail about other third-party sharing, sub-processor lists, or restrictions on sharing with analytics/advertising partners beyond payment processors.
“[Privacy] 'We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.' [ToS] 'Meeting.ai may engage subprocessors to assist in providing its services. Any subprocessors utilized by Meeting.ai will be carefully selected and assessed to ensure they meet the same high standards of data security and confidentiality.'”
The Privacy Policy states data is retained 'as long as necessary' and 'for as long as it is necessary for the purposes set out in this privacy notice,' but does not specify concrete retention periods. The ToS mentions data deletion 'upon request or at the end of the specified retention period' but does not define what that period is, creating ambiguity about actual retention timelines.
“[Privacy] 'We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy notice, unless a longer retention period is required or permitted by law.' [ToS] 'Upon request or at the end of the specified retention period, Meeting.ai will securely delete or anonymize the meeting data, unless otherwise required by law.'”
The ToS contains conflicting language. While one section states 'We do not assert any ownership over your Contributions. You retain full ownership of all of your Contributions,' the earlier 'Contribution License' section grants the company an 'unrestricted, unlimited, irrevocable, perpetual' license to use content for any purpose, which effectively limits the company's ability to assert exclusive ownership despite the retention clause.
“[ToS] 'We do not assert any ownership over your Contributions. You retain full ownership of all of your Contributions and any intellectual property rights or other proprietary rights associated with your Contributions.' BUT ALSO: 'you automatically grant...to us an unrestricted, unlimited, irrevocable, perpetual, non-exclusive, transferable, royalty-free, fully-paid, worldwide right, and license...for any purpose, commercial, advertising, or otherwise'”
The documents do not mention any compliance certifications such as SOC 2 Type II, ISO 27001, GDPR compliance, or HIPAA. While the ToS includes a 'Data Confidentiality' section mentioning SSL encryption and access controls, there is no reference to third-party security audits, certifications, or a published trust/security page.
“[ToS] 'The Services are not tailored to comply with industry-specific regulations (Health Insurance Portability and Accountability Act (HIPAA), Federal Information Security Management Act (FISMA), etc.)' — explicitly disclaiming HIPAA compliance. No certifications mentioned in available documents.”
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